{"id":1027,"date":"2025-01-17T12:11:16","date_gmt":"2025-01-17T12:11:16","guid":{"rendered":"https:\/\/www.digisme.in\/blog\/?p=1027"},"modified":"2026-09-17T11:14:18","modified_gmt":"2026-09-17T11:14:18","slug":"tips-to-improve-hiring-with-ats","status":"publish","type":"post","link":"https:\/\/www.digisme.in\/blog\/tips-to-improve-hiring-with-ats\/","title":{"rendered":"How to Use an Applicant Tracking System (ATS): 6 Hiring Tips"},"content":{"rendered":"\n<p>Every organisation desire to fill in jobs with highly talented candidates in all available positions. However, hiring the right talent from a pool of applicants can be time-consuming and stressful when the hiring process is not optimised efficiently. <em><a href=\"https:\/\/www.thetimes.com\/business-money\/companies\/article\/competition-for-graduate-level-jobs-has-reached-a-record-high-bq5jlcbd7\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>The Times<\/strong><\/a><\/em> states that an average corporate job posting attracts 250 candidates. From screening thousands of available resumes to shortlisting a few and conducting multiple levels of interviews to filter out the best, an HR&#8217;s task is not that simple. Even after proceeding with all these phases of talent acquisition, HR must convince candidates who hold multiple offers in hand. This is why many talent management teams endeavour to incorporate automation and technology in the hiring process. For those frustrated and exhausted HR teams, applicant tracking systems (ATS) are a game-changer. Here are a few tips on how to use ATS to improve hiring.<\/p>\n\n\n\n<div class=\"toc-card mt-3\">\n<div class=\"toc-header\">\n<figure><img decoding=\"async\" src=\"https:\/\/www.info-tech.com.sg\/blog\/wp-content\/uploads\/2026\/04\/tool-icon.png\"><\/figure><div class=\"icon-box\"><\/div>\n<h2 class=\"wp-block-heading\">Table of Contents<\/h2>\n<\/div>\n<ul class=\"toc-list\">\n<li><a href=\"#section1\">1. How to Use an Applicant Tracking System (ATS)?<\/a><\/li>\n<li><a href=\"#section2\">2. Create Precise Job Descriptions<\/a><\/li>\n<li><a href=\"#section3\">3. Keep ATS Application Forms Short<\/a><\/li>\n<li><a href=\"#section4\">4. Use Autofill for Faster Applications<\/a><\/li>\n<li><a href=\"#section5\">5. Use ATS Search and Boolean Search\n<\/a><\/li>\n<li><a href=\"#section6\">6. Set Up Your ATS Hiring Workflow\n<\/a><\/li>\n<li><a href=\"#section7\">7. Add the Right Screening Questions<\/a><\/li>\n<li><a href=\"#section8\">8. Applicant Tracking System FAQs<\/a><\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section1\"><strong>How to Use an Applicant Tracking System (ATS)?<\/strong><\/h2>\n\n\n\n<p>An applicant tracking system (ATS) simplifies and streamlines recruitment by automating job posting, resume screening, interview scheduling, and candidate follow-up. Businesses should know how to use the ATS effectively. Otherwise, this advanced technology can make hiring even more complex. Below are six actionable tips to improve hiring with ATS.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section2\"><strong>1. Create Precise Job Descriptions<\/strong><\/h3>\n\n\n\n<p>Job descriptions (JDs) are candidates&#8217; first interaction with the company. A well-drafted JD attracts the right talent while filtering out unqualified candidates. An ATS allows recruiters to create and post job descriptions on multiple job portals effortlessly, so making the JD stand out is essential.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters:<\/strong><\/h4>\n\n\n\n<p>A clear job description specifying the essential skills and qualifications will help candidates understand what a company looks for in them. This will reduce the number of applications received, as individuals will not apply for jobs for which they are not suitable.<\/p>\n\n\n\n<p>For instance, a job description for hiring a digital marketer can include skills like SEO, SEM, content creation, and graphic design. It is also essential for the HRs to consider whether the candidates have experience in B2B or B2C marketing, as the strategies vary.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Tip for Using an ATS:<\/strong><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Many ATS platforms allow you to include keywords and skills in the job posting.<\/li>\n\n\n\n<li>Use relevant keywords that align with the desired qualifications to make the ATS search process easier.<\/li>\n\n\n\n<li>The ATS will automatically prioritise candidates whose resumes match the skills in your job description.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section3\"><strong>2. Keep ATS Application Forms Short<\/strong><\/h3>\n\n\n\n<p>It is important to obtain as much information from the candidate as possible, but not through lengthy application forms. Candidates might find it complex and monotonous to furnish details in those long forms.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters:<\/strong><\/h4>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong><em>92% of job seekers exit online job applications before completion!<\/em><\/strong><\/p>\n\n\n\n<p><strong>Source : <\/strong><a href=\"https:\/\/www.shrm.org\/in\/topics-tools\/news\/talent-acquisition\/people-92-never-finish-online-job-applications\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>SHRM<\/strong><\/a><\/p>\n<\/blockquote>\n\n\n\n<p>Top talent is in high demand. Lengthy application processes can frustrate candidates, leading them to abandon the application halfway through. Simplify the application form and ask for only the most essential information upfront to ensure a higher completion rate.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Tip for Using an ATS:<\/strong><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Customise application forms to keep them short and to the point.<\/li>\n\n\n\n<li>Include basic details like name, contact information, and resume uploads while avoiding unnecessary questions.<\/li>\n\n\n\n<li>Later stages of the hiring process can be used to gather more detailed information from shortlisted candidates.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section4\"><strong>3. Use Autofill for Faster Applications \u00a0<\/strong><\/h3>\n\n\n\n<p>When employees fill out the applications, an autofill feature can help them remove redundant details like name, education, and other personal\/professional details.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters:<\/strong><\/h4>\n\n\n\n<p>Entering such details can be tedious and time-consuming. Autofill allows applicants to finish the application process quickly. Candidates can add basic details using their resumes or profiles on networking platforms like LinkedIn. &nbsp;<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Tip for Using an ATS:<\/strong><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Most modern ATS platforms offer autofill functionalities that pull data directly from uploaded resumes or third-party integrations.<\/li>\n\n\n\n<li>Enabling this feature makes the process seamless for candidates and reduces the likelihood of incomplete applications.<\/li>\n\n\n\n<li>A positive candidate experience can boost the company&#8217;s reputation as a candidate-friendly organisation.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section5\"><strong>4. Use ATS Search and Boolean Search<\/strong><\/h3>\n\n\n\n<p>Boolean search is one of ATS software&#8217;s powerful features. It allows talent managers to specify keywords and qualifiers to find relevant candidate profiles.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-style-default\"><img loading=\"lazy\" decoding=\"async\" width=\"841\" height=\"561\" src=\"https:\/\/www.digisme.in\/blog\/wp-content\/uploads\/2025\/01\/How-to-Use-Boolean-Search-in-ATS_1.png\" alt=\"Help audience understand the content in a visualised manner \" class=\"wp-image-1033\"\/><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters:<\/strong><\/h4>\n\n\n\n<p>A Boolean search helps you narrow down candidates based on critical factors such as experience, location, and skills. Recruiters can refine the search to pinpoint the best-suited profile for the role using AND, OR, or NOT operators.<\/p>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>&nbsp;Tip for Using an ATS:<\/strong><\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Familiarise with ATS&#8217;s search functions and experiment with Boolean operators.<\/li>\n\n\n\n<li>Use this feature to save time, especially when dealing with a large pool of applicants.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section6\"><strong>5. <strong>Set Up Your ATS Hiring Workflow<\/strong><\/strong><\/h3>\n\n\n\n<p>Every organisation&#8217;s hiring workflow is unique, from resume sourcing and parsing to conducting interviews. An ATS hiring process helps HR teams customise workflows and automate repetitive tasks to replicate the firm&#8217;s hiring process exactly.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters:<\/strong><\/h4>\n\n\n\n<p>A standardised workflow ensures consistency across all stages of recruitment, enabling your team to manage the process efficiently.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-style-rounded\"><img loading=\"lazy\" decoding=\"async\" width=\"841\" height=\"561\" src=\"https:\/\/www.digisme.in\/blog\/wp-content\/uploads\/2025\/01\/7-Stages-of-recruitment-lifecycle-.png\" alt=\"\" class=\"wp-image-1032\"\/><\/figure>\n\n\n\n<h5 class=\"wp-block-heading\"><strong>Tip for Using an ATS:<\/strong><\/h5>\n\n\n\n<p>Take advantage of automation features in your ATS to move candidates seamlessly through each hiring stage. For example:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Automatically notify candidates when they advance to the next stage.<\/li>\n\n\n\n<li>Set up interview reminders for recruiters and hiring managers.<\/li>\n\n\n\n<li>Generate offer letters with pre-built templates.<\/li>\n<\/ul>\n\n\n\n<p>Automation reduces manual effort and speeds up the overall hiring process, making it stress-free for everyone involved.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"section7\"><strong>6. Add the Right Screening Questions<\/strong><\/h3>\n\n\n\n<p>Picking the right person isn&#8217;t just about ticking off qualifications on a resume. It&#8217;s also about whether they&#8217;ll actually fit into the team and how they think when things get tricky. That&#8217;s why the questions you add at the application stage matter more than most people realise.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Why It Matters<\/strong><\/h4>\n\n\n\n<p>Behavioural and critical-thinking questions show you how a candidate really handles real situations \u2014 how they think, decide, and adjust when things don&#8217;t go as planned. For example:<\/p>\n\n\n\n<p>Critical Thinking Question: &#8220;Describe a challenging situation in a project and how you resolved it?&#8221;<\/p>\n\n\n\n<p>Behavioural Question: &#8220;Tell us about any conflicts you face in the work environment and how you handled them.&#8221;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Tip for Using an ATS<\/strong><\/h4>\n\n\n\n<p>Use your ATS to add pre-screening questions right into the application itself. Most platforms let you set these up as multiple-choice or open-ended. And once the responses start coming in, you can use the ATS scoring to quickly spot your strongest candidates.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Key Takeaways: Using an ATS for Better Hiring<\/strong><\/h2>\n\n\n\n<p>An ATS can genuinely change how your hiring works \u2014 making it smoother, faster, and a lot less stressful. Get the right strategies in place, and it saves you real time while helping you bring in the right talent for your team. When you improve the candidate experience and let automation handle the repetitive stuff, your team gets to focus on what actually matters \u2014 connecting with people and making better hiring decisions.<\/p>\n\n\n\n<p>In a job market this competitive, a smooth hiring process genuinely gives you an edge. So go ahead, put these ATS tips to use, and watch your hiring get better.<\/p>\n\n\n\n<p class=\"has-tertiary-background-color has-text-color has-background has-link-color wp-elements-595a5764e3620664108df1d146bf436d\" style=\"color:#fdd807\"><strong><a href=\"https:\/\/www.digisme.in\/contact-us\" target=\"_blank\" rel=\"noreferrer noopener\">Contact us for a free consultation to discuss your needs.<\/a><\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"section8\"><strong>Applicant Tracking System FAQs<\/strong><\/h2>\n\n\n\n<div class=\"container\">\n<div class=\"mi-faq\">\n<div class=\"accordion\" id=\"accordionExample\">\n<div class=\"card\">\n<div class=\"card-head\" id=\"headingOne\">\n<div class=\"acc-arrow\" data-toggle=\"collapse\" data-target=\"#collapseOne\" aria-expanded=\"true\" aria-controls=\"collapseOne\">\n<h4 class=\"Positionheader\">What is an applicant tracking system?\n<\/h4>\n<\/div>\n<\/div>\n<div id=\"collapseOne\" class=\"collapse show\" aria-labelledby=\"headingOne\" data-parent=\"#accordionExample\">\n<div class=\"card-body\">\n<p>An applicant tracking system (ATS) is software that helps recruiters manage job applications, screen candidates, schedule interviews, and track candidates through the hiring process.\n<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-head\" id=\"headingtwo\">\n<div class=\"collapsed acc-arrow\" data-toggle=\"collapse\" data-target=\"#collapsetwo\" aria-expanded=\"false\" aria-controls=\"collapsetwo\">\n<h4 class=\"Positionheader\">How does an applicant tracking system work?\n<\/h4>\n<\/div>\n<\/div>\n<div id=\"collapsetwo\" class=\"collapse\" aria-labelledby=\"headingtwo\" data-parent=\"#accordionExample\">\n<div class=\"card-body\">\n<p>An ATS collects applications, stores candidate information, helps recruiters search and screen candidates, and moves them through different hiring stages.\n<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-head\" id=\"headingthree\">\n<div class=\"collapsed acc-arrow\" data-toggle=\"collapse\" data-target=\"#collapsethree\" aria-expanded=\"false\" aria-controls=\"collapsethree\">\n<h4 class=\"Positionheader\">How do recruiters use an ATS?\n<\/h4>\n<\/div>\n<\/div>\n<div id=\"collapsethree\" class=\"collapse\" aria-labelledby=\"headingthree\" data-parent=\"#accordionExample\">\n<div class=\"card-body\">\n<p>Recruiters use an ATS to post jobs, review and search applications, screen candidates, manage interviews, and track candidates through the hiring process.\n<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-head\" id=\"headingfour\">\n<div class=\"collapsed acc-arrow\" data-toggle=\"collapse\" data-target=\"#collapsefour\" aria-expanded=\"false\" aria-controls=\"collapsefour\">\n<h4 class=\"Positionheader\">How can an ATS improve hiring?\n<\/h4>\n<\/div>\n<\/div>\n<div id=\"collapsefour\" class=\"collapse\" aria-labelledby=\"headingfour\" data-parent=\"#accordionExample\">\n<div class=\"card-body\">\n<p>An ATS can reduce manual work, speed up candidate screening, organise hiring workflows, and help recruiters manage applications more efficiently.\n<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Every organisation desire to fill in jobs with highly talented candidates in all[&#8230;]<\/p>\n","protected":false},"author":7,"featured_media":1028,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[94],"tags":[75],"ppma_author":[61],"class_list":["post-1027","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-employee-wellbeing","tag-applicant-tracking-software"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Use an Applicant Tracking System 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