Claims Management
Without the
Chaos
Managing claims is often messy, with scattered documents, slow approvals, and manual tracking. DigiSME uses mobile OCR scanning, centralized claim capture, and seamless payroll integration to make approvals faster, reimbursements accurate, and the entire process effortless anytime, anywhere.
- OCR Receipt Scanning
- Payroll Integrated
- Payroll Integrated
- GST Compliant
Built to Simplify Every Claim
Everything you need to manage claims smoothly, from submission and approvals to reimbursements and reporting.
Travel & Mileage Claims
GPS-based mileage tracking automatically calculates travel distance, ensuring accurate reimbursements for field staff.
Multi-Currency Support
Submit expenses in any currency. Amounts are automatically converted to INR for seamless reporting and payroll processing.
Custom Claim Templates
Create claim forms tailored to your expense policies, making claim submission faster and more consistent across teams.
Analytics Dashboard
Track expenses by department, category, employee, and period with real-time insights to help control spending.
Delegate Submission
Allow assistants to submit claims on behalf of senior staff, ensuring timely submissions with a complete audit trail for every claim.
Push Notification Alerts
Keep employees and managers informed with instant updates on claim submissions, approvals, rejections, and status changes.
From Receipt to Reimbursement in 4 Steps
A simple workflow that keeps claims moving from submission to payout.
Scan & Submit
Employees snap a receipt in the DigiSME app, and OCR automatically fills all claim details, eliminating manual data entry and speeding up submission.
Route for Approval
The claim is automatically sent through the approval chain, and managers receive instant notifications on mobile and web for faster decision-making.
Finance Review
Finance teams get complete visibility into policy flags, budgets, and approved claim totals through a centralized dashboard, helping them review claims with confidence.
Payroll Payout
Approved claims automatically sync with payroll, ensuring accurate reimbursements. Employees can view reimbursement details directly on their payslips.
Why Traditional Expense Systems Break Down
Paper receipts, email chains, and Excel sheets weren't built for teams that move fast. They slow reimbursements, create errors, and frustrate everyone.
Lost Receipts & Missing Proof
Employees lose paper receipts, causing inaccurate totals and delayed reimbursement cycles that impact trust.
Approval Delays & Bottlenecks
Email-based approvals create backlogs. Managers miss requests. Finance teams lack full audit trails.
Zero Visibility for Finance
No real-time insight into budget consumption, policy breaches, or department-level spending patterns.
Everything You Need to Stay in Control of Expenses
DigiSME Claims Management covers the full cycle, from mobile capture to payslip, with zero manual intervention.
Controlled Expense Policies
Set simple rules for spending and automatically flag any claim that breaks company policy before it gets approved.
Live Expense Visibility
See all employee expenses in real time by department, team, or category so finance always knows where money is going.
Audit-Ready & Payroll Linked
Every claim is fully tracked for transparency, and approved expenses are directly added to payroll for quick reimbursement.
Built For India’s Regulatory Requirements
GST-ready expense capture
Claim forms capture GSTIN, HSN codes, and tax breakdowns automatically. Finance gets clean, audit-ready records.
Role-based access control
Employees see only their own claims. Managers see their team. Finance sees all. Data is never over-exposed.
Secure cloud storage
All receipts and records are encrypted and stored on Indian servers. Your data stays in India, always accessible.
Zero visibility for finance
Every submission, approval, edit, and rejection is logged with timestamp and user — ready for internal or statutory audits.
Ready to Make Reimbursements Effortless?
Join 27,000+ Indian businesses that have eliminated expense chaos with DigiSME Claims Management.
18+
Years in the Industry
27,000+
Customers
500+
Dedicated Staff
1M+
Active Users
Claims Management Software FAQs
Can I set a limit on employee claims?
Yes. You can set claim limits so employees cannot submit claims beyond the allowed amount.
Does the system update claim details in HRMS?
Yes. All claim details are automatically recorded in the HRMS and updated after approval.
How does DigiSME reduce errors in claims processing?
DigiSME reduces errors by reading receipts automatically, applying policy rules, and syncing data directly to payroll and HR systems.
Can I find old employee claims?
Yes. You can easily search and view past claims using employee name or filters.
How do employees raise an expense claim?
Employees can simply upload bills, add details, and submit claims from mobile or web in a few clicks.
Can we track claim status in real time?
Yes. Employees, managers, and HR teams can view real-time claim status without manual follow-ups.
Can I generate reports on claim history?
Yes. You can generate reports to view claim history, track trends, and support compliance.
Can employees submit claims from mobile?
Yes. Employees can upload bills, add details, and submit claims instantly from mobile or web.
How secure is employee claim data?
All claim data is stored in a secure cloud environment with encryption and controlled access.
Do managers get notifications for pending approvals?
Yes. Managers receive instant alerts for pending claims to ensure faster approvals.