Flexi Work Arrangements in DigiSME: Manage Remote Work Effortlessly

After the pandemic, the definition of “where we work” has been changed forever. What was once a compulsory work norm is now a flexible option for both employees and the management teams alike. However, they need a usual system. The new feature (Flexi Work Apply) in DigiSME simplifies how companies manage office employees and remote workers. Whether it is flexitime or flexi-place, the new feature helps HR teams and employees to work from their homes.  

Let’s explore the complete feature set and how it supports the future of work.

Table of Contents

Dual Modes: Flexitime and Flexi-Place

When it comes to flexible work arrangements, different organisations will follow a particular set of rules. The FWA feature helps the work model of any organisation. Learn about the two main aspects of FWA and choose one that suits your organisation.

• Flexi-Time  

Staff can request work outside standard office hours. This feature will suit teams working in different time zones and managing personal responsibilities.   

• Flexi-Place  

Employees working from home or hybrid teams can utilise the flexi-place feature to track attendance and work conveniently.  

Set Eligibility with Smart Rules

With the Flexi Work Apply, HR teams can provide a set of rules. Restrictions like “Flexi-place only after confirmation” or “Flexitime allowed for tech teams only” are all available as default settings. ” This will help organisations to provide flexible work arrangements without diminishing productivity.  

For instance, a company can allow its employee to work remotely for a few days after completing their probation period. It can be set using the Flexi Work Apply option available in the DigiSME app.   

This level of control ensures flexible work doesn’t disrupt operational priorities.

Weekly and Monthly Limit Settings

It is vital for the organisation to set limits when people are working in a hybrid model. The DigiSME software allows employers to levy limits like,

• Weekly limits (e.g., up to 3 Flexi-Place days per week)  

• Monthly limits (e.g., 10 remote days per month)  

• Unlimited access can be given to trusted teams  

These limits apply only to Flexi-Place, giving businesses control over remote work locations.

Bulk or Individual Configurations

Managing flexible work policies will never be difficult, regardless of the company’s size. Flexi Work Apply lets a company assign limits in bulk based on filters like department, job role, or employee category. Configure rules at the individual level for special cases. This eliminates repetitive setups and ensures consistent policy enforcement across the board.

Shared Visibility via FWA Calendar

One of the biggest challenges with flexible work is coordination. Who’s in? Who’s on leave?  With DigiSME’s calendar, employees can view their FWA requests alongside the leave days. Teams can see department-level flexi-work days, whereas FWA entries and leave entries appear side-by-side. This will help schedule meetings, manage workload balance, and avoid scheduling conflicts.

Approval Workflow

Approvals are streamlined with automation and fallback logic. Here’s how it works:  

• Employees submit requests through the web portal or mobile app  

• The request goes to the designated manager for approval  

• If the manager is unavailable, the system routes it to a backup approver  

• If even that’s delayed, it escalates to the next-level authority.  

No more stuck requests or follow-up emails. The chain keeps moving and ensures that decisions are timely and transparent.

Push Notifications & Email Alerts

DigiSME also triggers push notifications and email alerts to accelerate the approval process. When a request is raised, push notifications will alert the approvers, and reminders will be given. Escalation alerts will also be sent if backup approvers don’t respond.  These automated nudges ensure flexible work requests are not left pending and help employees better plan their schedules.

Integration with Attendance Policies

The system connects deeply with DigiSME’s attendance module. Here’s what that means in action:  

• After Flexi-Place approval, employees can log in from any location, even if geofencing is usually active.  

• On days without Flexi-Place approval, admin can block remote login to prevent misuse.  

• Flexi-Time shifts are automatically tracked, with no impact on attendance compliance.  

You get attendance integrity and workplace flexibility without any compromises.

Real-World Use Cases of FWA Feature

The Flexi Work Apply feature will be an impeccable addition to every workplace in the changing dynamics. See how businesses can benefit by integrating this feature.

Tech Company:

Developers can use 12 Flexi-Place days/month. Managers approve requests based on project timelines, with all usage tracked through reports.

Customer Support Team:

Support staff are granted Flexitime to match international client shifts. Since there’s no limit on timing, they apply recurring flexible hours as needed.

Creative Agency:

To avoid commute delays during intense delivery weeks, designers work remotely using Flexi-Place. Managers use the calendar view to coordinate deadlines.

Financial Firm:

FWA is restricted to confirmed employees. Probationers are auto-blocked from applying until they complete 3 months, based on system logic.

Wrapping Up

Flexible work arrangement is a structured and scalable way to embrace modern work culture without compromising operations. It gives your employees the flexibility they value and gives your business the controls it needs. Whether you’re following a remote or hybrid work model, DigiSME’s Flexi Work Apply is the smarter way to manage it all.